Reportable conduct checklist: the first 3 business days

1. 1Straight away

   The day the concern reaches you.

   • The child is safe now. In an emergency, call 000
   • If the conduct is, or may be, criminal: reported to policeAsk how to avoid compromising their investigation before anyone is interviewed.
   • Child Safety told, if you reasonably believe a child has been harmed or is at risk and has no parent able to protect them
   • Who raised the concern, what they said in their own words, and when, written down
   • Evidence secured, such as records, CCTV and devices
   • If the allegation is about the head of entity, it goes to the QFCC directly

2. 2Is it reportable?

   The head of entity decides. Record the reasons either way.

   Does it fit a type of reportable conduct?

   • A child sexual offence
   • Sexual misconduct in relation to, or in the presence of, a child
   • Ill-treatment of a child
   • Significant neglect of a child
   • Physical violence in relation to, or in the presence of, a child
   • Behaviour that causes significant emotional or psychological harm to a child

   Questions the QFCC suggests asking

   • Is it more than a minor mistake, reasonable action or trivial issue?
   • Could it cause harm if it happens again or isn’t addressed?
   • Would a reasonable person think it should be investigated?
   • Is there a pattern of behaviour, even if each incident seems minor?
   • Could the behaviour be criminal?
   • Is the person a worker?Employees, volunteers, contractors, labour-hire workers, trainees and others count, and conduct off duty can still be reportable.
   • How many incidents are involved? Look at them together, not one by one.

   Decision

   • Reportable allegation
   • Reportable conviction
   • Not reportable

   Reasons, decided by, and date

3. 3Manage the immediate risk

   Within the 3 business days. The actions you take go in the initial report.

   Risks considered to

   • The child or children involved
   • Other children and young people
   • Families or carers
   • Adult witnesses
   • The worker
   • Other investigations, such as by police
   • Systems and information the worker can reach

   Actions taken

   • More supervision
   • Changed the worker’s duties or location
   • Removed access to systems, records or CCTV
   • Limited contact with staff, families or witnesses
   • Suspended the worker, if the risk warrants it
   • Secured evidence

   • Parents or carers kept informed, unless that could increase risk or affect an investigation
   • The worker offered support, such as counselling or a support person, and told which duties they can do
   • Information shared only with people who need to know

   Risk assessment and actions taken, with dates

4. 4Tell the other bodies

   The scheme doesn’t replace other reporting duties.

   Item	Told?	Date	Reference
   Police
   Child Safety
   Sector regulator, such as the NDIS Commission
   Other

   If the child is an NDIS participant, the NDIS Commission’s reportable incident rules may apply too, with a 24-hour timeframe for most incidents.

5. 5The initial report

   What the Act and the QFCC ask for. Due within 3 business days.

   • Details of the allegation or conviction: dates, times, places and circumstances
   • The type or types of reportable conduct involved
   • Whether it happened within or outside the organisation
   • When you became aware of it
   • The worker’s name, including any former name or alias, and date of birth if known
   • The worker’s role, duties and level of contact with children
   • Whether they still work for you, and other organisations they work for, if known
   • Their Blue Card or exemption notice number, if known
   • Your organisation’s name, address, phone number and type
   • The name of the head of entity and any authorised delegate
   • Whether police or the sector regulator have been contacted, and any other notifications
   • If the worker still works for you: action taken, including steps to stop contact with children and any disciplinary action taken or proposed

   Submitted (date, time)	By	Portal or paper	Reference

   Heads of entity and authorised delegates submit through the QFCC’s online portal. Paper forms are on the QFCC’s Report a concern page.

6. 6What comes next

   After the initial report.

   • Investigation arranged as soon as practicable, and the QFCC told it’s under way, with a contact personIf you can’t reasonably investigate, tell the QFCC why.
   • Interim report diarised: within 30 business days of becoming aware
   • Before the investigation ends, the worker given written notice of any proposed adverse findings and a chance to respond in writing
   • Final report to the QFCC as soon as practicable after the investigation
   • The risk kept under review throughout

From diversitysync.com/templates, checked against official sources on 26 October 2026. A starting point, not legal advice and not approved by any regulator: check it against current guidance and your own policies before you rely on it.