Writing an NDIS Incident Report: A Comprehensive Guide

Who Should Write the Incident Report?

Typically, the staff member or care provider who was directly involved or who witnessed the incident is responsible for writing the report. However, depending on the severity and the impact of the incident, it may also involve senior staff or even an incident management team.

When to Write an Incident Report

Incident reports should be completed as soon as possible, ideally within 24 hours of the event. The sooner you write the report, the fresher the details will be in your mind, which will aid in a more accurate and comprehensive report.

Components of an NDIS Incident Report

Header Information

• Date of Report: The date on which you are writing the report.
• Reported by: The name of the person writing the report.
• Position: Your job title or role within the organization.
• Incident Date and Time: When the incident occurred.
• Location: Where the incident took place.

Incident Details

• Type of Incident: Clearly categorize the type of incident, whether it's abuse, neglect, accident, etc.
• Participants Involved: Provide names and details of all participants involved. Do not include personal identifiers for confidentiality.
• Staff Involved: List names and roles of all staff members involved or who witnessed the incident.
• Description of the Incident: This is the core of your report. Use the 'Five Ws and One H' approach: Who, What, Where, When, Why, and How. Be as detailed and factual as possible. Avoid opinions and focus only on the facts.
• Immediate Actions Taken: Explain any immediate steps taken to ensure the safety of participants and staff, such as medical care provided, isolation of the area, or any emergency services called.
• Witness Statements: Include accounts from all witnesses, including staff, participants, and any other parties who were present.

Follow-up and Recommendations

• Investigation: Mention if further investigation is needed and who will be responsible for it.
• Recommendations: Offer suggestions to prevent similar incidents in the future.

Signatures

Both the person writing the report and a supervisory individual should sign the report, verifying its accuracy and completeness.

Additional Tips

• Confidentiality: Remember to adhere strictly to privacy laws and the NDIS Code of Conduct.
• Clarity and Simplicity: Use clear and simple language, avoiding jargon where possible.
• Documentation: Attach any additional documentation such as photographs, medical records, or any other evidence, but ensure that these adhere to privacy regulations.

Conclusion

Writing an NDIS incident report is not just a bureaucratic requirement; it's an essential part of providing safe and effective care. Such reports can help organizations understand what went wrong and how they can prevent similar incidents in the future. By following the guidelines outlined above, you'll be well on your way to writing a thorough, factual, and actionable incident report.

For those looking to further simplify this important process, consider signing up for an account with Diversity Sync'd. Our app is designed to make incident reporting both easy and compliant, allowing you to focus more on the well-being of your participants. Visit app.diversitysync.com to get started today.